Planning An Outdoor Event

Are You in need of a breath of Fresh Air, the tantalizing smells of fresh green oasis, The Whislting of the wind... An outdoor event is all you need. 

Outdoor events can be absolutely amazing , but the process can be pretty stressful! There are so many things to think and worry about, from the weather to the wildlife to the bathroom situation, it’s a lot to take on! If you’re thinking of putting together one, here are ways to keep things running smoothly.

 Rules + Permits: Find out what kind of rules and permits of the space you are planning to have the event, to know what you may be subjected to before you make a booking

Guests Comfort: Make your guests’ comfort top priority by making sure your venue is well-equipped with things like fans, tents,outdoor air coolers, good convenience area. Make a plan to buy or rent the things your venue doesn’t offer as early as possible.

Prepare for Weather: In our region, it’s advisable to not have an outdoor event during the rainy season, whether or not the weather forecast says it’ll be a sunny day. Nonetheless, you can inform your guests to dress to fit the weather, just in case. Lol!

Photography: Talk to your photographer about lighting and sunlight direction so you can plan the seating arrangements accordingly. You don’t want to realize the morning of the event that you’re going to be hidden in shadows or squinting into the sun in your photos.

Decor: If wind is a possibility (and it is in most places), double check that all your decor items can withstand a very strong breeze, especially breakable items.

When having a garden or a sand-filled space, you should make use of specific kind of tables and chairs to avoid sinking of the chairs and toppling of the tables.

For aesthetics, make use of the natural elements already present in your venue to beautify your space from the trees, to the pool and plants around you.

Lighting: If you want to light up your space, moroccan lamps and paper lanterns are best suitable for lighting up your space.

Hire an Expert: If you don’t consider yourself an event expert (and you don’t want to become one), find an outdoor venue that does events regularly. A venue that does dozens of events every year will either have the details covered (i.e. they supply the chairs and the tent) and have advice on best practices for the day.

All Ages: Keep your very old and very young guests in mind as you plan. For example, if there will be a lot of walking from the parking lot to the event space, let them know ahead of time or get ushers to aid with directions.

Souvenirs: You can have baskets with things like, fans, or pashminas placed at the entrance area to help guests deal with the elements on-site.